We now have a vacancy for a Support, Finance

LEVEL 7

Permanent, full-time

JOB PURPOSE

To provide financial support to the finance team across various areas to include, budgeting, accounts payable, accounts receivable, grant payments, payroll etc.

This Support role will work within a sub-team within the Finance Division and responsibilities will have a focus on Accounts Payable / Accounts Receivable with the ever-evolving role of finance within the organisation these responsibilities may broaden or change over time

JOB DESCRIPTION

Primary Objectives/Key Responsibilities:

General Finance Support

• Support the finance team in all areas of finance including but not limited to:

• Grant payment processing

• Accounts payable and receivable

• Budgeting and reporting

• Processing and payment of salaries to employees and pensioners monthly

• Provide support in any area of finance that is required

Grant payment processing includes:

• Accept and acknowledge receipt of claims for Grant Payment

• Verify all claim documentation against a checklist to ensure completeness

• Follow-up with claimant to obtain missing documentation

• Ensure that all expenditure is eligible and in line with the letter of offer

• Updating systems to track grant progress

Accounts Payable

• Set up of accurate Supplier master files ensuring all data is verified

• Check and verify purchase invoices and match to goods received notes, following up as required with Requisitioners and Authorizers in business units.

• Check, register and process to payment all supplier invoices, credit notes and grant payment requests, ensuring all required information captured

• Determine if supplier invoices are subject to Revenue withholding tax (PSWT) and where necessary update the system with withholding tax information and ensure correct VAT treatment is processed

• Review and process Employee Expense Claims, confirming that they have been authorized in line with Failte Ireland policies and prepare the Enhanced Reports required for Revenue pre-payment stage

• Support the management of the procurement card process, ensuring all charges are verified, authorized and reconciled monthly

• Prepare bimonthly VAT returns and process payments through ROS (Revenue Online System)

• Review Aged Creditor listing as required and resolve outstanding balances

Accounts Receivable

• Generate and issue all invoices to Customers, recognizing the payment method against each and ensuring process is reconciled on daily basis

• Run regular debtor reports and follow up with customers for payment, in accordance with internal policy/procedures

• Create the product coding required by the Business Unit, ensuring all requests are appropriately authorized and the correct VAT rate is applied.

• Download Bank Receipts file daily and allocate to the correct Debtor account and match with the appropriate transactions.

• Process credit notes

Budget Support

• Working within directorate to support the daily monitoring of forecasts against actual spend & aligning this with reporting on monthly budget variances

• Advise/liaise with staff in regard to best practice for budget processing, budget codes, analysis codes and budget/project balances

• Input budget and journals where necessary

• Load approved budget allocation for approved projects

• Attend periodic budget meetings with various divisions

Payroll Support

• Assisting and ensuring the accurate and timely end to end processing of the monthly payroll for the Organisation.

• Assisting in administering third party deductions, i.e. Pension, VHI, Social Welfare, BIK, LPT, ASC etc.

• Assisting with the completion of control checks prior to transmitting the final monthly payment.

• Liaise with the Finance Department/Finance Manager to ensure payroll accruals are accurate.

• Liaising with HR and other departments in relation to employee information for joiners, leavers and amendments.

• Ensuring compliance with Revenue under new PAYE modernisation.

Carry out all other duties as required and participate as a full member of the Finance Team by supporting different work projects, as required, from time to time.

PERSON SPECIFICATION

Essential Criteria

The successful candidate will have:

• The ability to work as part of a team

• Experience of communicating effectively

• The ability to manage relationships with key stakeholders internally and externally

• Good planning and organisation skills

• Excellent time management, administration skills and attention to detail

• An approachable, highly professional manner and ability to maintain strict confidentiality.

To be eligible to apply for this role you must have / demonstrate in your application form the following: 

• Minimum of 2 years’ experience working in a finance role

• Strong Microsoft Office skills

Qualifications/Mandatory Training 

• A Professional Qualification (minimum Level 6 under the QQI Framework) in a finance / payroll / business discipline is essential

Desirable Criteria 

• IATI Accounting Technician or part qualified accountant

• IPASS qualified or in the process of gaining IPASS Qualification

• Minimum of 2 years’ experience with a large volume of transactions in a fast-paced environment

• Knowledge of Revenue online

• Knowledge of Banking online

• An understanding of public sector financial practices

Key Competencies 

• Teamwork

• Communicating effectively

• Managing relationships

• Planning and managing work

LOCATION

Blended work model with office location based as follows:  

• Áras Fáilte, 88-95 Amiens Street, Dublin 1, D01 WR86 

• Áras Reddan, Temple St., Sligo, F91 RX45 

• Unit 5, Calbro Court, Tuam Road, Galway, H91 YKH4 

• Beech Road, Killarney, Co. Kerry, V93 AW26

SELECTION PROCESS

Shortlisting will be based on applications and the selection process may involve two competency based interviews. A panel of successful candidates may be formed following the selection process.